Kuoba is a comprehensive church and association management software designed to help religious organizations, nonprofits, clubs, and community groups manage their members, finances, events, and communications all in one platform.

Is Kuoba free to use?

Yes! Kuoba offers a free Starter plan for small organizations with up to 50 members. For larger organizations, we offer Professional ($29/mo) and Enterprise ($79/mo) plans with additional features and unlimited members.

What features does Kuoba include?

Kuoba includes member management, donation and finance tracking, event planning, asset management, group messaging, attendance tracking, visitor management, volunteer coordination, financial reports, multi-currency support, and role-based access control.

Can Kuoba be used by different types of organizations?

Absolutely! While Kuoba is ideal for churches and religious organizations, it is designed to serve any membership-based organization including associations, nonprofits, clubs, community groups, and parishes.

Is my data secure with Kuoba?

Yes, Kuoba takes security seriously. We use industry-standard encryption, secure authentication, and role-based access control to protect your organization's data. Our platform is built on modern, secure infrastructure.

Kuoba Management System

1. Introduction

Welcome to Kuoba Management System ("Kuoba," "we," "us," or "our"). We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform at www.kuoba.org and any associated services (collectively, the "Service").

By accessing or using our Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this policy, please do not use our Service.

2. Information We Collect

2.1 Information You Provide

When you register for and use Kuoba, we may collect the following information:

Account Information: Name, email address, password, and profile details.
Organization Information: Organization name, type, size, address, and contact details.
Member Data: Names, contact information, addresses, and other details you input about your organization's members.
Financial Data: Income records, expenditure records, liability information, and asset details that you enter into the platform.
Communication Data: Messages, emails, and SMS content sent through our messaging features.
Event Data: Event details, attendance records, and scheduling information.

2.2 Information Collected Automatically

Usage Data: Pages visited, features used, actions taken, and time spent on the platform.
Device Information: Browser type, operating system, device type, and screen resolution.
Log Data: IP address, access times, and referring URLs.
Cookies: We use cookies and similar technologies to maintain your session and preferences.

2.3 Information from Third-Party Services

If you sign in using Google OAuth, we receive your name, email address, and profile picture from Google. We do not access your Google contacts, calendar, or any other Google services beyond authentication.

3. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve the Kuoba platform and its features.
Create and manage your account.
Process and deliver your organization's management operations.
Send you service-related notifications, updates, and support messages.
Generate reports and analytics for your organization.
Respond to your inquiries and provide customer support.
Monitor and analyze usage patterns to improve user experience.
Detect, prevent, and address technical issues and security threats.
Comply with legal obligations.

4. Data Storage and Security

Your data is stored securely using Supabase, a trusted cloud database platform with enterprise-grade security. We implement the following security measures:

Encryption of data in transit (TLS/SSL) and at rest.
Row-level security policies to ensure data isolation between organizations.
Regular security audits and updates.
Access controls and authentication mechanisms.
Secure password hashing.

While we strive to use commercially acceptable means to protect your personal information, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

Service Providers: With trusted third-party service providers that assist us in operating our platform (e.g., hosting, analytics, email delivery), subject to confidentiality obligations.
Legal Requirements: When required by law, regulation, legal process, or governmental request.
Protection of Rights: To protect the rights, property, or safety of Kuoba, our users, or the public.
Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
With Your Consent: We may share your information with your explicit consent.

6. Third-Party Services

Our Service integrates with the following third-party services:

Google OAuth: For secure user authentication. Google's privacy policy applies to the data they process.
Supabase: For database hosting and backend services.
Google Analytics: For understanding how users interact with our platform.
SMS/Email Providers: For sending communications on behalf of your organization.

Each third-party service has its own privacy policy, and we encourage you to review them.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

Access: Request a copy of the personal data we hold about you.
Correction: Request correction of inaccurate or incomplete personal data.
Deletion: Request deletion of your personal data, subject to legal retention requirements.
Data Portability: Request your data in a structured, commonly used format.
Objection: Object to the processing of your personal data in certain circumstances.
Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at info@kuoba.org.

8. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our services. If you request account deletion, we will delete your data within 30 days, except where we are required to retain it for legal, regulatory, or legitimate business purposes. Organization data entered by administrators is retained according to the organization's account status.

9. Children's Privacy

Our Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal data from a child under 13, we will take steps to delete that information promptly. If you believe a child has provided us with personal information, please contact us at info@kuoba.org.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top. We encourage you to review this Privacy Policy periodically for any changes. Continued use of the Service after any modifications constitutes your acknowledgment and acceptance of the updated policy.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

Email: info@kuoba.org
Phone: +233 550 400 129
Website: www.kuoba.org